The instructions listed below are for students applying to scholarships. If you have been asked to submit a Confidential Evaluation Form on behalf of a student and have questions, please email Meleah Bauman (meleah.bauman@hoodriver.k12.or.us).
Confidential Evaluation Forms (CEF) are short evaluation that some local scholarships require. They are different from your letter of recommendation.
- Letter of Recommendation: shared with scoring committees for every scholarship you apply for
- Confidential Evaluation: only shared with the specific scholarship that requires the evaluation.
CEFs are a way for a scoring committee to hear more about an applicant from a specific person, usually related to the theme of the scholarship. For example, a music scholarship may want to hear from a performing arts teacher or music instructor, or a medical scholarship may want to hear from a science teacher. The scholarship will specify exactly who needs to provide the form.
Instructions for Requesting Confidential Evaluation Forms:
- ‘Verify that the scholarship requires a Confidential Evaluation Form (CEF) by reading the scholarship description. Do not request a confidential evaluation form for a scholarship that does not require one.
- If your request is for HRV or HROA staff email them directly and include the following:
- Indicate the name of the scholarship(s) requiring their CEF and link the scholarship information
- Link to the eschol listing for the scholarship and/or copy and paste the scholarship information directly from the scholarship page into the body of the email
- If your request is for someone outside of HRV or HROA (employer, Coach, Club Leader, etc.):
- Ask the individual if they will complete and submit a Confidential Evaluation on your behalf. If they agree…
- Ask your CEF volunteer what their preferred email address is.
- Ask if there is any information you can provide about yourself to help them write the evaluation.
- Let your references know that they will receive an email request from Kaleidoscope to fill out the Confidential Evaluation Form. Your reference will receive the request once you enter their name and email in Kaleidoscope.
If your reference does not receive the request in their inbox try the following:
- Ask them to check their spam folder
- Check their email address in Kaleidoscope — is everything spelled and entered correctly?
- If you have already tried steps 1 & 2, reach out to Kaleidoscope technical support by clicking “Need help?” in Kaleidoscope.
TIPS FOR CONFIDENTIAL EVALUATIONS
- Ask in person: don’t just add your teacher’s name to your scholarship application without contacting them first. If they say yes, email your teacher the scholarship information and any documents they request (transcript, activities chart, etc.)
- Ask in advance: All requests for your letter of recommendation are due by February 22, but don’t wait for the last minute!
- Write a thank you
